Application Guidelines for Food Vendors
Oct. 1, 2022
It is the responsibility of each Special Event Food Vendor to be in full compliance with the following requirements. Failure to comply will result in Public Health’s refusal to allow operations or lead to enforcement actions.
Please note: Craft vendors can only sell crafts, food vendors to sell food only and information vendors will have nothing for sale The Niagara Regional Native Centre reserves the right to refuse or limit vendor space. No pets are allowed in the Pow Wow arena
This is a drug and alcohol free event.
Vendor Contacts: Mary Ellen and Willow Shawanoo 905-688-6484
Food Safety Requirements
Food Source
All foods must come from approved and inspected sources No home prepared food is allowed to be sold or distributed If serving soft serve ice cream, a copy of the sampling report must be provided
Food Storage
Foods must be protected from contamination and stored in food-grade containers Raw meats must be kept separate from cooked meats, vegetables or any ready-to-eat foods Food and food supplies must be raised 15cm (6 inches) off the ground Food on display must have sneeze guard or other protective covering
Food Transportation
Hazardous foods must be transported at 4°C (40°F) or lower for cold held foods, or 60°C (140°F) or higher for hot held foods Mechanically refrigerated vehicles are required. Transportation of hazardous foods packed in coolers with ice needs approval from Public Health. Foods are to be covered, wrapped or sealed during transportation
Mechanical Refrigeration
Mechanical refrigeration is required onsite and must hold hazardous foods below 4°C (40°F) Coolers with ice can only be used if mechanical refrigeration is also provided Internal thermometers must be present in all refrigerators and coolers
Cooking and Hot Holding
Store hot foods at 60°C (140°F) or higher Use probe thermometer to monitor temperatures Hazardous foods must be cooked to the appropriate temperatures for a minimum of 15 seconds
Utensil Wash and Sanitizing Surfaces
A two compartment sink or two containers must be available to wash, rinse and submerge utensils in sanitizer Potable water, soap and sanitizer must be onsite at all times
Bring multiple sets of utensils Wiping cloths must be stored in sanitizer buckets or disposable cloths with spray bottles. Sanitizer can be made by mixing 1tsp bleach to IL water.
Probe Thermometer
Probe thermometer must be onsite to check cooking, hot holding, re-heating and refrigeration temperatures
Temporary Hand Wash Station
All water must come from a potable source Potable water must be available onsite for all food vendors
Garbage Cans
Garbage containers with lids must be provided
Food Handlers
Thoroughly wash your hands with soap and water before handling food, after handling money or raw meats and after each break Food handlers must not work if they are ill Food handlers must wear clean clothing and hair restraints Do not smoke in the food preparation area
Sampling
Single serving utensils, squeeze bottles or individual serving portions only Samples must be kept covered and protected from cross-contamination (i.e. sneeze guard) No bare-hand contact is allowed Any hazardous products must be kept mechanically refrigerated Small sampling dispensers that would allow for frequent turnover/refills can be held submerged in ice baths
A public health inspector may be onsite during the event to conduct an inspection of the food vendors’ booth.
2022 Vendor Package Food Vendors:
All vendor spots are “first come, first serve” basis. Set up is at 9am Saturday. Vendors must adhere to all public health regulations. This includes temperature checking your food, hand washing stations, registering with public health, sanitizer spray. Be advised that the health inspectors can access our vendor area to do inspections.
You must keep money and food separate.
• Absolutely NO grease disposal.
Please bring your own table and tent with something to weigh down tent poles. No refunds will be given. All vendors must provide a gift for the giveaway. The Niagara Regional Native Centre and its volunteers are not responsible for any damage, loss or theft incurred during the Pow Wow.
Craft Vendors:
• All craft vendor spots are “first come, first serve” basis. Set up is at 9am Saturday.
Vendors are not permitted to sell weapons. Vendors must only sell First Nations authentic arts, crafts, or goods. Vendors must also be affiliated with an Indigenous Nation.
Please bring your own table and tent with something to weigh down the poles.
• No refunds will be given.
All vendors must provide a gift for the giveaway. The Niagara Regional Native Centre and its volunteers are not responsible for any damage, loss or theft incurred during the Pow Wow.
Information Vendors:
• All information vendor spots are “first come, first serve” basis. Set up is at 9am Saturday.
• Information vendors are not permitted to sell anything.
Please bring your own table and tent with something to weigh down the poles. No refund will be given. All vendors must provide a gift for the giveaway. The Niagara Regional Native Centre and its volunteers are not responsible for any damage, loss or theft incurred during the Pow Wow.
Contact If you should have any questions please contact Mary Ellen or Willow Shawanoo 905-688-6484.